July 3, 2024
California law requires its employers to have an effective written Workplace Violence Prevention Plan (“WVPP” or “Plan”) by July 1, 2024. However, there are limited and narrow exceptions that may apply to your business (See Labor Code § 6401.9(b)(2).)
An employer is complying with the requirements of a WVPP if the following items have been completed:
1. A written violence prevention plan;
2. An initial workplace violence hazard exposure analysis and evaluation; and
3. Training for employees on what is required under the new law, including specifics on how the organization will implement the plan requirements.
Components of the WVPP should include, but are not limited to the following:
• Designating and identifying who is responsible for implementing the Plan;
• Encouraging employees to get involved and contribute to the Plan;
• Laying out procedures to identify, evaluate, and correct workplace hazards;
• Developing a procedure for investigating workplace violence incidents;
• Implementing a reporting procedure that encourages employees to report workplace violence, without fear of retaliation;
• Responding to actual and potential emergencies; and
• Conducting training.
If you don’t have a WVPP, please create one now. A genuine effort to be compliant will go a long way. If a Cal/OSHA complaint is made or a “serious” incident occurs, Cal/OSHA will likely be requesting to see a copy of your WVPP during their investigation. You don’t want to be without a plan.
On the topic of training, each employer should conduct an initial training when the plan is first implemented, and annually thereafter. Additional training must also be provided if there are any new workplace violence hazards or any changes to your WVPP.
Lastly, California law requires employers to maintain the following records:
• Records of workplace violence hazards, evaluation, and correction for a minimum of five years;
• Training records for a minimum of one year, including training dates, summary of the training session, trainers and participants;
• Violence Incident Logs for a minimum of five years; and
• Records of workplace incident investigations for a minimum of five years.
Riverside County: (951) 600-2733
Orange County: (714) 978-2060
Northwest Arkansas: (479) 377-2059
March 24, 2025
U.S. Businesses Exempt from BOI Reporting Under New FinCEN RuleU.S. businesses are now exempt from CTA reporting. Learn what the latest FinCEN rule means for your business.
February 25, 2025
How to Handle an Employee’s Mental Health MatterExplore essential strategies for managing employee mental health issues within the legal framework of the ADA.
January 15, 2025
California's New Employment Laws for 2025Learn about the statewide minimum wage increase, the ban on captive audience meetings, updates to independent contractor requirements, expanded leave rights, new sick leave policies for agricultural workers, and significant amendments to PAGA. Ensure your business remains compliant and informed.